Privacy Policy
Your privacy is our priority
Last Updated: October 15, 2025
Our Commitment to Your Privacy
At Best Places to Work, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our employee engagement platform. We are committed to transparency and protecting your data with enterprise-grade security.
📋 1. Information We Collect
Account Information
When you create an account, we collect:
- Name and email address
- Organization name and role
- Password (encrypted)
- Contact preferences
Survey Data
For employee surveys, we collect:
- Anonymous responses - Survey answers are not linked to individual identities
- Demographic data - Optional, aggregated information (department, tenure, etc.)
- Completion metadata - Timestamp and completion status (not linked to identity)
Usage Information
We automatically collect:
- IP address and device information
- Browser type and version
- Pages visited and time spent
- Referring website
⚙️ 2. How We Use Your Information
We use your information to:
Deliver survey platform and analytics
Enhance features and user experience
Respond to inquiries and issues
Protect against fraud and abuse
Send updates and notifications
Meet legal obligations
🤝 3. Data Sharing & Disclosure
We do NOT sell your personal information.
We may share information only in these limited circumstances:
With Your Organization
Aggregated survey results (never individual responses) are shared with your Chamber or employer administrators.
Service Providers
Trusted third parties who help us operate (hosting, email, analytics) under strict confidentiality agreements.
Legal Requirements
When required by law, court order, or to protect rights and safety.
Business Transfers
In the event of a merger or acquisition, with continued privacy protection.
🔐 4. Data Security
We implement enterprise-grade security measures:
🔒 Encryption
TLS 1.3 in transit, AES-256 at rest
🛡️ Access Controls
Role-based permissions and authentication
🔄 Backups
Daily encrypted backups with 30-day retention
📊 Monitoring
24/7 system monitoring and alerts
🔑 Multi-Tenant
Complete data isolation between organizations
✅ Compliance
SOC 2 aligned, GDPR ready
⚖️ 5. Your Privacy Rights
You have the right to:
⏱️ 7. Data Retention
We retain your information for as long as:
- Your account is active
- Needed to provide services
- Required by law or contract
- Necessary for legitimate business purposes
Survey data is retained for historical analysis and benchmarking. Upon account deletion, personal identifiers are removed while preserving anonymized survey data for research purposes.
🌍 8. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including:
- Standard contractual clauses
- Data processing agreements
- Compliance with applicable data protection laws
👶 9. Children's Privacy
Our platform is not intended for children under 16. We do not knowingly collect information from children. If you believe we have collected information from a child, please contact us immediately.
📝 10. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes by:
- Email notification
- Platform announcement
- Updating the "Last Updated" date
Continued use of our platform after changes constitutes acceptance of the updated policy.
📧 11. Contact Us
Questions about this Privacy Policy? We're here to help.
Champlin Enterprises, LLC
Attn: Privacy Officer
1449 S Michigan Ave, Ste 13946
Chicago, IL 60605